Coming back from a holiday break can seem stressful when you're greeted by an inbox full of emails that are all "URGENT" and your to-do list grows from zero to a hundred in about half an hour. Wouldn't it be nice to just hit the ground running after enjoying a relaxing holiday?
Here are 5 tips to help you get organised and productive to start tackling all the tasks involved in running a tour and activity company.
1. Get updated
When you're back in the office, spend time speaking to your colleagues, checking the news about the industry and take the time to catch up on things that have happened when you were gone.
You can also use TrekkSoft to get the latest updates on your bookings by heading over the the Bookings Overview dashboard and easily manage any changes or cancellations.
2. Make a list
Once you've caught up on everything you've missed, make a complete list of everything that needs to be done.
This way, you'll have a clear overview of everything that needs your attention and you can start getting organised.
3. Prioritise your tasks
"I have two kinds of problems: the urgent and the important. The urgent are not important, and the important are never urgent." - Former U.S. President Dwight D. Eisenhower.
If the former president had this problem, you probably do too.
To effectively prioritise your tasks, you need to know the difference between what is urgent and what is important.
Tasks that are urgent are tasks that require your attention ASAP but do not help you achieve your goals. On the other hand, tasks that are important are tasks that bring you closer to achieving your goals.
Go through the items on your to-do list and prioritise them according to Eisenhower's Principle:
Once you've identified everything that is both Urgent and Important, tackle those tasks first.
Another productivity tip I have for you is a method that Lucy, our Head of Content at TrekkSoft uses. It's the "One Big Thing" method that where you focus your energy on completing one big task, followed by 3 small things and "other stuff".
Ideally, for each day of your first week back at work, you'd try to achieve one Priority 1 item and three Priority 2 items.
4. Set deadlines
Once you've got an idea of how much work you need to do and how long it'll take you, start setting deadlines for each task.
Nicola Cook, CEO of Company Shortcuts, said in an interview with the Telegraph:
“Time frames create a sense of urgency, and build momentum. Momentum creates speed. And money likes speed. That might be a very capitalist viewpoint, but there is something ethereal, energetic about that. Time frames increase productivity; things get done.”
5. Delegate tasks to other people
If you don't find time for tasks that are Priority 3 and 4, delegate them to other people. Work with your team to get tackle the holiday slump and use tools like Evernote or Google Calendar to share documents, schedule tasks and create reminders.
Finally, get to work. Do the work to see more results and get more bookings in 2017!
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Published by Nicole Kow
Having graduated from the UK, Nicole travelled around Europe before joining TrekkSoft's marketing team. She is now based in KL and regularly blogs about her travels at Next Train Out.