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Published by Sara Napier Burkhard | Dec 28, 2016 | | 2 MIN READ

How to have a worry-free vacation as a tour and activity provider

Travel is a big part of what we do in the tourism industry. For many tour providers, a love of travel culture might be what sparked the beginning of your business. Part of embracing that culture is taking trips and enjoying activities yourself. But as a full-time professional, especially with a smaller team, it can be a challenge to take a vacation without worrying about the business.

Here are a few helpful tips to make it possible to have a successful, productive and, above all, worry-free vacation!

city skyline

1. Simplify your bookings

With a reliable booking management software in place, you don't have to worry about sticking around to answer the phone every time someone wants to book an activity or tour. You could be anywhere in the world (and so can the customer), and still make a successful booking transaction.

Best of all, online booking options will increase your business. TrekkSoft customers receive on average, 40% more customers by enabling online booking.


2. Management made mobile

For activity providers and other tourism experts, vacations often involve work. Whether it's finding fresh inspiration to bring into your existing tours, trying unique activities that are missing from your local scene, or just staying updated on everything happening back at the office. Your workday often comes with you in the travel business.

mobile solution

A mobile app makes it easy to check on your business, even when you're on the go. Rather than being anchored to your hotel room and computer, you can check out your bookings, update your calendar, and look into key stats. Whether at the airport or poolside with your favorite drink, you can manage your business in the palm of your hands.

3. Accommodate guests 

Managing accommodations can be a complicated task. Unlike clearly laid out tour dates or activities, accommodation can require a bit of rearranging when planning for rooms and resources like the number of beds or bathrooms. It's not always easy to be on top of these bookings while in a different location but with a good system in place, you can see everything from wherever you are. With an accommodation software, you can easily manage your calendar to find open dates for booking and work around the ones that are blocked.

4. Do business from anywhere

Using a payment gateway opens up the world of bookings. During your travels and adventures, anyone you meet can become a potential customer if the right connection is made. The payment gateway makes it possible for face-to-face customers to book a tour or activity and pay for it on the spot. So while you're out on your vacation, potential customers can plan theirs too.


5. Secure replacement management

If you'll be away for a longer period of time, you should appoint replacement management to keep things in order while you're away. They can keep an eye on your day-to-day operations and handle any interpersonal interactions that are harder to handle online. This way your business will continue to run smoothly and there's always someone to keep an eye on any urgent needs.

All in all, taking vacation time doesn't have to be a problem. With the right booking solution in place, you can plan ahead for as many trips as you need to take. Whether it's a conference like WTM London that connects you with other industry professionals or a family vacation during the holiday season, you can take charge of your business, and ultimately have the freedom to live the life you want.   


Wondering how to do it all and still enjoy your vacation time? TrekkSoft is here to help. 

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Sara Napier Burkhard
Published by Sara Napier Burkhard
Sara is a writer from the American West Coast. In recent years, she's written for companies like Hipmunk, iTourMobile and Mylikes. She now resides in Zurich, Switzerland where she finds new adventures and attempts to speak German with minimal success.
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